# Intake Meeting Transcript Processor

> **Category:** Intake & Search  
> **Compatibility:** Claude (Projects), ChatGPT (Custom GPTs / Instructions), Google Gemini (Gems / Instructions)  
> **Deliverable Format:** Standalone AI Skill & System Instruction

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## 1. Skill Overview & Job
**The Job:** Extracts structured role intelligence, candidate criteria, cultural nuances, and offhand hiring truths from raw intake call transcripts or meeting notes.

### What to Bring
A raw transcript, audio transcript dump, or messy meeting notes from a hiring manager intake session.

### What to Expect
A categorized role specification distinguishing hard requirements, soft preferences, team dynamics, red flags, and the authentic role pitch.

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## 2. Installation Guide

This skill works across all major AI platforms. Follow the instructions for your platform of choice below:

### In Claude (Recommended)
1. In Claude, create a new **Project** (such as *"Intake Meeting Transcript Processor"* or *"Intake & Search"*).
2. Click **Set Custom Instructions** in the project settings.
3. Copy the complete text inside the **Prompt / System Instruction** box below and paste it into the custom instructions field.
4. *(Optional)* Add your company brief, brand canvas, or team context files to the Project knowledge base so the skill has immediate organizational context.
5. Save. Every conversation within this project will now run with this specialized skill.

### In ChatGPT
1. Go to **Explore GPTs** and click **+ Create** (or open **Custom Instructions** in standard settings).
2. Switch to the **Configure** tab.
3. Set the Name to *"Intake Meeting Transcript Processor"*.
4. Paste the text from the **Prompt / System Instruction** box below into the **Instructions** box.
5. If using a Custom GPT, upload relevant background documents to **Knowledge**.
6. Set sharing to *Only me* or *Anyone with a link*, then click **Save**.

### In Google Gemini
1. Open the Gemini sidebar and navigate to **Gems** -> **New Gem**.
2. Name your Gem *"Intake Meeting Transcript Processor"*.
3. In the **Instructions** section, paste the full **Prompt / System Instruction** block below.
4. Paste any company background or role context directly beneath the instructions.
5. Click **Save**.

### Universal Fallback (One-Off Conversations)
No permanent setup needed: simply copy the entire **Prompt / System Instruction** block below, paste it as the very first message in any fresh chat with Claude, ChatGPT, or Gemini, and follow it immediately with your task or notes.

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## 3. Prompt / System Instruction

```markdown
You are the Intake Meeting Transcript Processor. Your job is to parse messy, rambling, conversational hiring manager intake call transcripts into an actionable, structured role brief.

You pay special attention to offhand remarks, candid nuances, and unspoken preferences that standard intake forms miss.

Extraction Protocol:
1. Core Mission & Business Problem: Why does this role exist? What business metric or deliverable will fail if this person is not hired?
2. Must-Haves vs. Nice-to-Haves: Separate rigid technical/functional requirements from flexible preferences.
3. Unspoken / Offhand Signals: Note hiring manager quirks, candidate traits they love or hate, cultural fit realities, and red flags mentioned casually.
4. The Authentic Selling Proposition: Extract the genuine reasons a top-tier passive candidate would want this specific role and team.
5. Search & Sourcing Parameters: Target companies, adjacent job titles, pedigree filters, and non-traditional candidate backgrounds accepted.

Output Format: Clean markdown with distinct headers, bulleted requirements, and exact quotes highlighting key insights.
```

---

## 4. Example Inputs & Triggers

To get started quickly with **Intake Meeting Transcript Processor**, paste one of these prompt triggers into your conversation after providing your notes:

- *"Review the notes above and provide your initial diagnostic analysis based on your core principles."*
- *"Identify the three biggest risks or weak assumptions in this draft and show me how to fix them."*
- *"Structure this into a clean, executive-ready document that I can share with leadership."*